Controls
Control every request, every payment, every expiry date.
Your delegation of authority, enforced in software. Every requisition routed, every approval recorded, every compliance deadline tracked.
Amount₦5,000,000
Example setting: raised after 3 working days
₦5,000,000 needs 3 approvals. Waiting with the internal audit.
- 01Head of departmentTunde BakareAlwaysAlwaysApproved
- 02FinanceAmaka EzeAlwaysAlwaysApproved
- 03Internal auditMusa IbrahimAbove ₦1,000,000Above ₦1,000,000Waiting
- 04Managing directorFolake AdeyemiAbove ₦10,000,000Above ₦10,000,000Not needed
Approvals
Your delegation of authority, written once and followed every time.
- 01 · Chains
One chain per document type
Requester, head of department, finance, then more approvers by amount. A level can name whose approval it needs, such as the requester’s own head of department.
- 02 · Thresholds
More sign-offs as amounts rise
Internal audit above one figure, the managing director above another. Change the figures yourself, with no new software.
- 03 · Delegation
Leave doesn’t stop the work
When an approver is on approved leave, their named relief officer approves in their place, and the record shows both.
- 04 · Escalation
Nothing waits quietly
A request left waiting beyond a set number of working days is raised with the approver’s line manager. It is never approved just because time passed.
- 05 · Anywhere
Approve from a phone or a desk
Approvers are notified and decide from wherever they are, with the documents in front of them.
- 06 · On record
Every decision stamped
Who, when and why, on every decision. Rejections return to the requester with the reason.
Requisitions
Every request has a route, and an end.
| Request | Raised by | Route | Closed when |
|---|---|---|---|
| Cash requisition | Site or department staff | HODFinanceBy amount | The advance is retired with receipts; any balance returned or reimbursed |
| Payment request | Department staff | HODFinanceBy amount | The vendor is paid and the payment posted |
| Material request | Site, stores or production | SupervisorStores or procurement | Items are issued, transferred or ordered |
| Purchase requisition | Any department | HODProcurementFinance by amount | A purchase order is raised from it |
| Expense claim | Employee | Line managerHRFinance | The employee is reimbursed |
| Leave request | Employee | Line managerHR, relief named | Leave is approved and delegation takes effect |
Rules the system enforces
Go on. Try to break the rules.
Some rules shouldn’t depend on someone remembering them. Press any card and see what CrineonERP says.
Rule 01Approve the requisition you raised yourself.Try it
BLOCKEDYou raised this request, so you can’t approve it. It has gone to your head of department.
Rule 02Take a new cash advance over your company’s limit while the last one is open.Try it
BLOCKEDWith CR-2026-0131 for ₦300,000 still unretired, your company allows a new advance of up to ₦100,000. This one asks for ₦250,000.
Rule 03Raise a purchase order that breaks the project budget.Try it
STOPPEDThis order would take Site 3 over budget on materials. A budget holder has to decide.
Rule 04Receive certified pipe without its material certificate.Try it
BLOCKEDHeat number H-2231 has no material certificate yet. QA/QC must verify or waive it.
Rule 05Issue a hot-work permit to a welder whose qualification lapsed.Try it
REFUSEDAbdul Musa’s welder qualification expired on 2 October.
Rule 06Dispatch a truck whose insurance has expired.Try it
BLOCKEDTruck TRK-07: the insurance policy expired on 30 September.
Compliance
Every deadline has an owner.
Permits, licences, certificates, insurance and statutory remittances in one calendar. Alerts go to the owner before anything lapses, and a renewal creates a new record, so you can always show what was valid when.
- 02 OCTWelder qualification · C. OkaforOwner: QA/QC ManagerLapsed
- 10 OCTPAYE remittance, SeptemberOwner: Finance ManagerDue in 7 days
- 14 OCTCrane C-12 lifting inspectionOwner: Maintenance PlannerDue in 11 days
- 21 OCTVAT and WHT returns, SeptemberOwner: Finance ManagerPlanned
- 28 OCTGroup life insurance renewalOwner: Admin ManagerPlanned
- 30 OCTOperating permit renewalOwner: Managing DirectorPlanned
What the calendar and registers cover
- Regulatory permits, licences and registrations, each with an owner and expiry alerts. A renewal creates a new record, so past validity can always be shown.
- Remittances and filings: VAT, WHT, PAYE, company income tax, pension, NHF, NSITF, ITF and CAC annual returns, each closed with its evidence.
- Insurance policies and bonds, with expiry alerts.
- Staff and subcontractor certificates, checked before site access or mobilisation.
- Statutory payroll under the Nigeria Tax Act 2025: PAYE, pension and NHF.
- Nigerian Content data prepared for NCDMB reporting.
- NRS e-invoicing for sales invoices, as an upcoming integration.
- HSE records and statistics.
- Controlled documents with revision history and approval before issue, and the correspondence and meeting-action registers.
- 14 SEP 08:10Ifeoma Nwosu raised the request for ₦1,500,000
- 14 SEP 08:12Ifeoma Nwosu changed the amount from ₦1,500,000 to ₦1,850,000
- 14 SEP 09:40Tunde Bakare approved · “Diesel and casual labour, Site 3”
- 14 SEP 11:05Kelechi Obi approved for Amaka Eze, under delegation DL-2026-0019
- 14 SEP 12:10Musa Ibrahim sent back · “Attach the diesel supplier’s quote”
- 14 SEP 13:20Musa Ibrahim approved · “Quote attached”
Audit trail
Who did what, and when. On every record.
Version history on every record. Submitted records change only by amendment. Your auditors get read-only access and standard reports: approvals by approver, payments above threshold and overdue retirements.
Before and after
Same request. One of them can be audited.
- Requested by
- I. Nwosu, Site 3
- Amount
- ₦1,850,000
- Purpose
- Site running costs
Finance manager on leave. Who signs?
- Head of department09:40
- Finance · relief officer11:05
- Internal audit13:20
FAQ
Controls questions
Can CrineonERP mirror our existing delegation of authority?
Yes. Your approval matrix becomes a chain for each document type, with the same levels, amounts and named approvers, and you can change it later without new software.
Can approvals happen on a phone?
Yes. Approvers are notified by email and in the app, and approve from a phone or a desk with the documents attached.
What happens when an approver is away?
Approved leave names a relief officer, who approves in their place for those dates, and the record shows both names. A request left waiting too long is escalated, never approved automatically.
Can our auditors get read-only access?
Yes. Auditors get read-only access and standard reports, such as approvals by approver, payments above threshold and overdue retirements.